FAQ’s for Organisers

What are the benefits of making an event through us?
We are all about sharing and community building, this is no mega-corp-profit-making project. The KEY to Window Wanderland is to give opportunities to everyone to make a display. Through years of passion and trial-and-error we know how to do just that so why re-invent the wheel? We also have other good reasons for you to join with us:

  • We are a  great community to be part of, by the end of March 2017 we will have seen over 20 events nationally.
  • We have established a positive name with the media, with appearances in The Sunday Times, on Radio 5 live, Radio 4 and the One Show in 2017.
  • Your event will connect to neighbourhoods in other areas, ping your images across the ‘insta-twitter-face’, which will celebrate your area and inspire others to make their own.
  • If you are new to running events, our toolkit (below) contains a step-by-step process which is easy to follow. Or if you are already a community organiser this website provides you with lots of support and ideas to add your own to.
  • We always gather feedback from each Wanderland Organiser, sharing the experience and constantly working towards making the events even better.
  • We have tried and tested successful evaluation tools which we share with you.
  • Our marketing maximises participation so that it’s the best event it can be for neighbourhood connections.

We get feedback from our organisers:

100% found the tookit useful.

100% feel more connected with their communities.

80% of all our events are returning every year.

 

We have received over 1250 surveys from participants about the events, this is a little of what they say:

98% say it helped build a sense of community 97% say they would take part again
84% say it made them proud of their neighbourhood 80% travelled less than a mile to see the event proving it is hyperlocal!
64% of participants say it has inspired them to be more creative  48% of participants spent over one-hour outside on a cold Winter’s night


How much work is it to organise this event?

Window Wanderland is designed to be inclusive and accessible to everyone in the community and we are passionate about this. So the biggest part of  running the event is telling people about it If you live in a community where everyone reads the same noticeboard, telling everyone is easy; but if you live in an area with different kinds of community engagement, and where getting to everyone is harder. So, if your community might take time to tell, we recommend a commitment of around 20 days part-time over a period of at least four months.

 

Is there a charge to put on a Window Wanderland?

This has been a labour of love and our aim is to make Window Wanderland as accessible as possible so that it can grow. Our website and toolkit are a product of years of work, which means that you have much less work to do. If you had to start from scratch to make this happen it would take much of your time to do.

We know how hard volunteers work to make community events happen so we would love to give this away, our dream is for an open-source approach but sadly we have some overheads to cover so there has to be a charge. Believe us, this is no money-maker, but I.T is not free 🙁  This project is all about connecting and building communities so every penny we get, as a voluntary not-for-profit, will help us keep the fee low for volunteers.

Pricing
We have a flexible approach to the fee as we appreciate you are all different, with different structures, so we can start you off with a deposit from as little as £90. Please fill in the form on ‘Start your own’ so we can have a chat.

Should you decide not to share with Window Wanderland, but do your own, please remember we are trademarked – please do not reference our photos, website or use our name.

What do you get from us?
There is a list on the Start Your Own page.

How could you fund this?
It is a wonderful opportunity for local traders to show their support for the neighbourhood through sponsorship, with visibility on the flyers. We give examples of successful funding bids in the toolkit to help you.
Window Wanderland has been successful with local community grant  funding as it is recognised as doing great things for the community. Please contact us before putting in funding bids for the project.

Can Window Wanderland be part of a larger festival?
Window Wanderland is a standalone event that you can add other elements to, or maybe it can run as part of something else. Please discuss this with us if you want it to run this event alongside or within something larger.

How can we test this to see if our area in interested?
This is of course daunting, it was very scary the first year Lucy made one and she almost gave up after going door-to-door asking people to participate! Now after many years there are images, films and lots of information on the website so it is now very easy to get across what this project is in order to gauge local interest. You could link the site to some community Facebook pages, email your local groups or you can print this flyer and ask people to let you know how they feel before taking the plunge. We know how hard it is to try something new, and that each area is different, which is why we are flexible about payment.

How do you fundraise for charity?
This is up to you, Window Wanderland provides a great common focus enabling you to collect locally for a cause of your choice should you wish, more info is in the toolkit.

Can it be made anytime of the year?
You can host a Wanderland whenever you want, it’s up to your community but we have experience of when works best and we give you guidance about this in the toolkit.

Can we choose our own theme?
Our focus is purely on getting people engaged, if you feel that making a theme will mean more people will be brave and participate that is completely up to you. In our experience once they see the images from past events they will get the idea and bring their own personal touch to their display.

How long does the event last?
Again, this is up to you, but we focus on getting everyone engaged, so you are given guidance in the toolkit about this based on our experience.

If in doubt, look at the events and see how they were done.